Beaverlog Tips:  Volume 63 - January 24, 2014

Updates and Upgrades


The most notable changes in this upgrade to The THERAPIST EZ involve the new CMS-1500 claim form version 02-12. We are in a three month transition period from the old form to the new form. On April 1, only the new form will be accepted.

The old form has the date 08-05 in the very bottom right corner of the printed forms while the new ones have 02-12 in the same place. There are several changes to the form but the changes to the diagnosis codes in box 21 and the new qualifier codes in boxes 14 and 15 are the most significant. Box 21 now holds twelve codes rather than four for the old form.

The diagnosis changes in the program involved not only additional codes but new diagnosis source fields in several places in The THERAPIST. These include the diagnosis code list and its associated entry form, the patient diagnoss form, and the service and memorized service entry forms. The diagnosis source indicates whether the codes used are ICD-9 codes or ICD-10 codes. There were lots of changes "under the hood" to manage the dual code lists and all of the other new functionality.

The upgrade to The THERAPIST EZ 2.6 is available for download for $199 and for $10 more if you want it on a CD. Please note, this minor upgrade does not include any free technical support.

Aeris Basic 2.0

Like The THERAPIST EZ above, Aeris Basic needed to change to accommodate the new CMS-1500 forms as well as supporting both ICD-9 and ICD-10 diagnosis codes. In addition to these changes, we fixed several problems that were discovered since 1.0.010 was released almost a year ago.

There are lots of other improvements in 2.0 but perhaps the most significant one is that you can now set the size of the screen fonts in the program. The combination of bigger monitors with higher resolution resulted in smaller looking screens. When you add in eyes that were not as flexible as they were when we were younger (of course, I'm talking about the aging Beaver Creek staff, not our youthful customers) setting larger fonts is a huge blessing. You can actually set the font itself, not just the size. But the chosen font was selected for readability so you may want to leave that alone.

The upgrade to Aeris Basic 2.0 is available for download for $199 and for $10 more if you want it on a CD. This upgrade includes 30 days of free technical support.


Sorry, not 3.0 yet but more about that below. The THERAPIST release 2.5.043 is now available for free download. Not many changes but some important ones. The biggest is that due to the diligence of one of our customers (thanks Elaine), we found and corrected a long-standing bug that caused some income records to not be created. These records roughly parallel payments but also include when a payment was changed or deleted. Also, these income records are used in the Income Accounting and Payroll reports so those who relied on these important reports could be missing some information. The problem occurred only if a services was being added from the appointment calendar and a quick payment was entered before the new service was saved. If you don't do that, the bug didn't affect you. If you did, then this update not only corrects the bug but adds the missing income records. No additional technical support is provided with maintenance release updates.


We were all ready to release 3.0 when we hit a brick wall with Windows 8 and 8.1. Most of the funcionality of the program works fine on these operating systems but some really important ones (such as printing reports), is as-yet unreliable. We're sure we can figure out what is happening but we are not going to hold up the release any longer because of this. So you can look for 3.0 some time next week but, initially, you are on your own if you install it on Windows 8 or 8.1.

DSM-5, ICD-9, and ICD-10 Revisited

Apparently not everyone thought we were clear in out last Beaverlog Tips newletter about DSM-5, ICD-9, and ICD-10. So we'll try it again.

The diagnosis codes specified by DSM-5 are ICD-9-CM codes for dates of service before October 1, 2014. For dates of service on and after October 1, 2014, claims must use ICD-10-CM codes.

There is no such thing as DSM-5 codes, only ICD-9 and ICD-10 codes. The codes listed in the DSM-5 manual are ICD-9 and ICD-10 codes (really, read it and you'll see).

Because of all the time we have been spending on getting the above listed updates completed, the 2014 Codes Module has taken a back seat. Rest assured that it will be here soon and certainly in plenty of time for the October 1, 2014 deadline.

The 2014 Codes Module is available for pre-purchase at $199 and $40 for each additional installation or network user you have purchased. This is an increase over previous versions because of all the extra functionality it will contain. In addition to installing the CPT Codes, it has both the ICD-9 and ICD-10 codes. Plus,it will actually have the ability, if you choose to use it, to convert your patient diagnosis from the ICD-9 codes to the corresponding ICD-10 codes. This will save you or your staff many hours of work.